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What is On the day Coordination?

Our On the Day Coordination service brings all the elements of your wedding together, from the arrival of your first supplier to packing up your gifts and items at the end of the night. We dress your venue according to your design concept, liaise with your chosen suppliers, oversee timings and are a point of contact for both you and your guests throughout the day. Armed with an emergency kit, we are also experienced in discreetly dealing with any problems which may arise on the day. To provide the highest level of coordination, this service begins around 4 to 6 weeks prior to your wedding, ensuring that a detailed handover can take place.

Who should consider hiring an On the Day Coordinator?

We truly believe that every couple should consider hiring a wedding coordinator and our testimonials back this up time and time again. Your wedding is one of the largest celebrations you will ever hold and, having invested a considerable amount of time and money into planning your perfect day, you need to have someone you can trust to execute your plans. You as a couple, your family and close friends deserve to enjoy the day, not be running around dressing the venue, checking in with suppliers, keeping an eye on the clock, handing out payments, clearing away and so on. Even if your venue has an in-house coordinator, we still recommend you hire an independent coordinator, as we will work exclusively for you, not for the venue, with your best interests at heart.

How does the process work?

Upon booking our services, you will receive a carefully curated list of tried and tested suppliers covering every aspect of your wedding. We will also provide you with three templates; a planning timeline, budget and wedding day schedule to help you on your way. For this reason, we recommend booking us early on in your planning journey.

We will then meet 4-6 weeks before your wedding to go over the details of your day, troubleshoot any items that may arise from our discussions and develop your wedding day schedule. Following your approval, we will send this to your suppliers, make any necessary amendments based on their feedback and work to this on the day. In the lead up to your wedding, you will benefit from unlimited email support, giving you access to our knowledge and expertise and added peace of mind.

On the day itself, you can relax and enjoy the celebrations safe in the knowledge that we will be taking care of details and ensuring that your wedding is everything you envisaged it to be.

Why choose RSVP Wedding?

Unlike many wedding planners, On the Day Coordination is our sole focus, meaning that you receive our undivided attention. Having worked with numerous couples since 2010, we are also well positioned to advise on many different areas of your wedding, from etiquette to timings and transitions.

How much does it cost?

Our fees are reflective of our experience in the industry as well as the quality of experience that we provide to our couples. As a guide, you can expect to pay £950 for this service.

Other important details

We have undertaken training with the UK Alliance of Wedding Planners and adhere to their code of ethics, promising to:

  • Respond to enquiries within 48 hours
  • Respect client confidentiality
  • Disclose any suppliers we have a vested interest in
  • Pass discounts and/or commission onto clients
  • Have up-to-date Public Liability Insurance
  • Never give client details to any third party not involved with the wedding
  • Respect copyright from fellow wedding professionals
  • Represent each client fairly and honestly
  • Use legally sound business contracts with clients.

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